Nov 19, 2021
New York, NY, USA
Deputy Director – Job Description
Aubin Pictures is searching for a Deputy Director, a critical leadership role in our mission to create cultural awareness and strategic, sustainable justice through transformative, community-based production and impactful distribution of media. As Deputy Director, you will drive organizational development, manage staff, drive the strategic direction of our programs, and serve as a critical bridge between programmatic and operational work.
Who we are: Aubin Pictures is a nonprofit organization for filmmakers and activists that’s run by filmmakers and activists. We were founded in 1996 by documentary filmmaker and lifelong activist Catherine Gund and scholar, activist, and organizer Scot Nakagawa. Aubin’s work covers a range of topics including art and culture, racial justice, the LGBTQ+ community, reproductive justice, HIV/AIDS, and the concept of democracy. Our feature-length documentaries have received wide recognition with hundreds of film festival screenings and awards, Discovery, Sundance, and PBS broadcasts, two Emmy nominations, and other accolades over the years.
More about our team: Aubin Pictures is made up of people from various backgrounds at a range of experience levels. We pride ourselves on being a welcoming place for people of color, members of the LGBTQ+ community, parents, and more.
Details: This is a full-time position based in our New York City office. You will report to Founder and Director Catherine Gund.
AREAS OF RESPONSIBILITY
Organizational management and leadership
- Support the Director with strategic organizational development expertise, particularly around administration and operations
- Evaluate current and proposed strategies for translating the vision into action, prioritizing and recommending changes needed
- Provide day-to-day management of staff and consultants as well as support for longer-term leadership and development
- Develop and implement structures and processes that facilitate organization-wide information-sharing, communication, and transparency in decision making
- Manage relationship with Aubin’s board of directors plan and coordinate board meetings, compile financial reports, and send regular updates
- Work closely with the team to continue to build a culture that is driven, fun, supportive, collaborative, and committed to our values of feminism, racial justice, and equity
- Consult with the Director and board to craft a realistic organizational budget
- Work with our accountant on daily financial management
- Coordinate the annual audit with the accounting firm
- Compile periodic financial reports for board meetings and grant applications
- Own all HR processes including performance review cycles, benefits administration, legal and regulatory compliance as it relates to employment
- Spearhead the recruitment process as well as onboarding and offboarding of new and departing employees
- Consult with the Director to identify and prioritize staffing needs
- Evaluate existing gaps in organization’s operational and administrative capacity and implement plan to narrow those gaps
- Ensure that policies and processes adapt appropriately as the organization evolves
Program & film coordination
- Review program ideas with Director and prioritize based on operational feasibility
- Develop, manage, and update film production and impact budgets and finances
- Negotiate and draft agreements for contractors and film crew
- Liaise with outside lawyers on legal issues related to the films
- Consult with the Director to identify fundraising and revenue-generating opportunities
- Sustain relationships with current and prospective donors
- Drive fundraising efforts, including creation of budget and narrative proposals, working closely with the Director and the Communications & Development Associate
- Assist the Director with proposal preparation (e.g. emails, decks, high-level budgets)
- Serve as a representative a for Aubin Pictures in meetings with strategic partners, corporate targets, and/or philanthropic supporters as needed
REQUIREMENTS AND EXPECTATIONS
The Deputy Director must be able to build and sustain excellent relationships internally and with key community members and other stakeholders. Our ideal candidate is passionate about our vision and our work, is self-driven, fun, and inspiring to work with, and most importantly would become an indispensable member of our organization, leading us to operational sustainability and resilience. In particular, they will have broad experience building strong working relationships across lines of difference, including gender, sexual orientation, race, ethnicity and class and will speak comfortably to their progress in their own racial equity journey.
Skills & Qualifications
- At least five years of nonprofit experience in operations, organizational administration, and program/project management preferably in a non-profit and/or film/arts setting
- Commitment to the mission, vision, and values of Aubin Pictures, with the ability to translate these into practice
- Experience overseeing quality control for internal policies and processes
- Knowledge of industry best practices, and legal, accounting and regulatory requirements
- A high level of attention to detail and ability to manage multiple projects simultaneously
- Poise and professionalism in interactions with key stakeholders by phone, in person, and in written correspondence
- Strong written and verbal communication skills
- Exemplary integrity and trustworthiness, demonstrated ability to exercise sound judgment and maintain confidentiality when dealing with sensitive matters
- Ability to interact effectively and maintain positive working relationships with partners, sponsors, board and staff of diverse backgrounds
- Comfort with technology (G Suite, MailChimp, Adobe Creative Suite, Squarespace, etc.)
Aubin Pictures is an equal opportunity employer; we strictly prohibit discrimination against any employee or applicant on the basis of race, creed, color, sex, religion, national origin, age, sexual orientation, disability, gender identity or expression and any other characteristic protected by law. We encourage women, people of color, members of the LGBTQ+ community, people with disabilities, formerly incarcerated and system-impacted individuals, and all others regardless of immigration history to apply.
Arts, Culture and Humanities, Social Justice
6 holidays plus generous time off policy, and 100% employer paid medical insurance
Send a cover letter and resume to firstname.lastname@example.org with the subject line: Application - Deputy Director.
You will only be contacted if you are selected for an interview. No calls or emails, please.