Dec 01, 2021

Finance Specialist – supporting volunteers

$18.75 hourly
  • Girl Scouts of Oregon and Southwest Washington
  • Portland, OR, USA
Full-Time Finance/Accounting Volunteer Management

Job Description

Are you passionate about making the world a better place? At Girl Scouts of Oregon and Southwest Washington, it's our mission to build girls of courage, confidence, and character, who make the world a better place. Staff supports a network of dedicated volunteers who bring Girl Scouts programming to young women in their community. Girl Scouts has been equipping girls to achieve their full potential since 1912—and today, Girl Scouts stands as the preeminent leadership development organization for girls. With Girl Scouts of Oregon and Southwest Washington, you have the opportunity to make a difference in the lives of young women, adult volunteers, and the world.

We currently have an awesome opportunity for talented, forward-thinking individuals who share our vision of helping girls and young women change the world for the better. Girl Scouts of Oregon and Southwest Washington is seeking a customer-service-focused and detail-oriented Finance Specialist to support troop and group finances.

 

What you’ll do

The Finance Specialist supports the volunteer service unit treasurers (SUTs) and coordinates accurate tracking and reporting of troop, group, and service unit (SU) financial data. This role helps to ensure that volunteers learn and comply with Girl Scout financial policies and procedures to promote financial health and safety. This role works directly with the bank to facilitate banking relationships for SUTs. Additionally, this role reviews and audits troop/group and SU financial data as needed, and provides relevant reporting.

Responsibilities include:

  • Respond promptly to requests from volunteers for information and support.
  • Interview, appoint, train, and support SUTs to ensure they act consistently with council standards. Identify service units without treasurers and assist in the recruitment of a suitable candidate. Remove SUTs from volunteer positions when necessary.
  • Actively manage the opening and modification of troop/group and SU bank accounts.
  • Work collaboratively with the CFO and others to develop and implement policies and practices to manage the finances of over 800 troop/groups/groups and service units in the council as needed.
  • Perform audits of SU and troop/group bank accounts when problems arise. Communicate with the CFO and other relevant parties. At the direction of the CFO, develop documentation, produce collection letters, and process small claims filings.
  • Serve as an expert on SU and troop/group financial policies and procedures, support compliance, and provide recommendations. Act as a resource to SU and troop/group treasurers to ensure compliance with council policies and procedures.
  • With the input of the CFO, design and deliver training and information to SU treasurers and teams, troop/group treasurers, and other staff.
  • Perform essential duties of the SU treasurer if none has been appointed. This may include, but is not limited to:
    • Supporting troop/group volunteers through the financial process;
    • Working with finance to distribute SU funds to volunteers;
    • Reconcile the SU account monthly and annually;
    • Review and approve all troop/group financial reports; and
    • Provide transparency of the financial process with volunteers in the SU.
  • Serve as an internal resource to staff regarding financial impacts (e.g., cookies, travel, donations), helping to improve the financial integrity and preparedness of their financial processes.
  • Track troop/group finances (est. $2M/year) in a way that promotes accuracy and data security. Provide accurate troop/group and SU financial data to appropriate audiences. 
  • Ensure clear communication of troop/group and SU financial status to the CFO.
  • Maintain timely, accurate records of activities and customer interactions in the customer relations management software and other information-sharing tools.

Hiring Organization

Girl Scouts of Oregon and Southwest Washington

Qualifications

  • Associate’s Degree, including accounting-related coursework.
  • At least two (2) years’ accounting, finance, or treasurer experience.
  • Knowledge of finance/accounting best practices.
  • Computer proficiency at an intermediate level, or better, including Microsoft Office applications: Outlook, Word, and PowerPoint, as well as Google Drive and Google Sheets.
  • Ability to learn new computer software and systems with relative ease.
  • Ability to analyze data and present information accurately and concisely.
  • Strong communication skills including in-person, via video, and effective, professional writing skills.  
  • Ability to maintain strict confidentiality.
  • Ability to work both independently and collaboratively.
  • Ability to manage multiple and competing deadlines.
  • Ability to creatively solve problems.
  • A high degree of organizational skills.
  • Detail-oriented with a high level of accuracy.
  • Ability and willingness to be flexible/agile.
  • Strong collaborator and contributor to a team environment.
  • Commitment to diversity and the ability to work effectively with persons of diverse backgrounds and abilities.
  • Willing/able to work a flexible schedule to meet volunteer needs.

Industry/Service Area

Youth Development

Level

Associate

Benefits

Benefits include health insurance, life insurance, long-term disability, short-term disability. We also provide a generous retirement plan, paid time off, and paid holidays. See more details on our website.

Application Instructions

Submit your application via our Careers site.


Apply Now