May 13, 2022

Senior Program Manager

  • Yale University
  • New Haven, CT, USA
Full-Time Programs

Job Description

Senior Program Manager


University Job Title: Program Manager 2


Bargaining Unit: None - Not included in the union (Yale Union Group)


Time Type: Full time


Duration Type: Regular


Compensation Grade: Administration & Operations


Wage Ranges: Click to see our Wage Ranges


Work Location: Central Campus


Worksite Address: 27 Hillhouse Avenue

New Haven, CT 06511


Work Week: Standard (M-F equal number of hours per day)


Searchable Job Family: Administration


Total # of Hours to be Works: 37.5


Position Focus:


The Economic Growth Center (EGC) is Yale's hub for research and teaching on international development and trade. It aims to leverage economics research and data-driven insights for equitable development. The Tobin Center (Tobin) at Yale is committed to driving the production of research at the academic frontier that can inform domestic policy in the U.S. and then using that research to make a difference in peoples' lives.


Together, EGC and Tobin, both based at the Yale Economics Department, are seeking a Senior Program Manager (SPM) to facilitate the development and execution of research projects and related policy engagement activities led by faculty affiliates of EGC and Tobin. The SPM will provide hands-on project management, financial and operational support for a set of activities based at Yale, but operating in close collaboration with other research institutions, in the U.S. and abroad.


The SPM will manage project portfolios, including resource allocation, stakeholder coordination, project planning and management, relationship management with partner institutions, and execution of policy-research events.


The SPM will manage proposal applications for grants and gifts, including partnership development, formulate budget assumptions alongside faculty and research staff, prepare budget in collaboration with finance staff, compile proposal components, and coordinate with subcontractors and counterparts for grant submissions; manage grants once awarded, including partnership management, track and prepare reports and deliverables, track and forecast budget spending, allocate expenses and financial planning, ensure compliance with grant requirements, and other project management. The SPM will also support protocols for the responsible use of human subjects in research.


The SPM will also facilitate hiring (including international), vendor agreements, memorandums of understanding (MOUs), and operational aspects of portfolio; provide management oversight to project staff; coordinate recruitment efforts for project staff and research fellows; and manage the design and delivery of policy research conferences and events.


The SPM will also support the expansion of partnerships between EGC, Tobin, other Yale research centers and potentially other collaborating institutions on topics related to high quality program and financial management. The position may require travel to the field as needed to ensure robust management of program activities and to problem solve with external vendors and collaborators.


The ideal candidate would have a strong interest in public policy and economics, with at least some coursework or background in economics research.


Essential Duties:


  1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Plays a key role in strategic planning. Works closely with leadership, internal and external colleagues and community residents to develop new initiatives to support the strategic direction of the organization and implements long-term goals and objectives to achieve the successful outcome of the program. 3. Develops an annual budget and operating plan to support the program. Ensures program operates within approved budget. Monitors and approves all budgeted program expenditures. Manages all program and project funds according to established accounting policies and procedures. 4. Builds and maintains a program evaluation framework to assess the strengths of the program and to identify areas for improvement. Monitors the program activities on a regular basis and conducts an annual evaluation according to the program evaluation framework. Identifies and evaluates the risks associated with program activities and takes appropriate action to control the risks. Reports evaluation findings to appropriate stakeholders and recommends changes to enhance the program, as appropriate 5. Ensures that program activities operate within the policies and procedures of the organization and activities comply with all relevant legislation/regulatory requirements. 6. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 7. Identifies and evaluates potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 9. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 10. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 11. Performs other duties as assigned.


Drug Screen: No


Health Screening: No


Background Check Requirements:


All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.


COVID-19 Vaccine Requirement:


Thank you for your interest in employment at Yale University. Please also note that the university has a for all students, staff & faculty which is described in the As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.


Posting Disclaimer:


The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.


Yale is a tobacco-free campus.


Hiring Organization

Yale University


Required Education and Experience:


Bachelors degree in a related field. Six years of related experience or an equivalent combination of education and experience.


Required Skill/Ability 1:


Basic understanding of public policy and economics as demonstrated by coursework or other similar channels.


Required Skill/Ability 2:


Experience in grant proposal preparation and grant management.


Required Skill/Ability 3:


Strong communication and interpersonal skills. Proven ability to adapt communication style to address the needs of individuals at all levels. Ability to negotiate skillfully with both internal and external constituents. Demonstrated ability to be able to present ideas and communicate effectively, both verbally and in written materials.


Required Skill/Ability 4:


Strong and demonstrated ability to manage financial resources and construct and balance budgets for centers and projects across an array of revenues sources (e.g., grants, gifts, endowments).


Required Skill/Ability 5:


The candidate should be well-organized, be able to prioritize, have strong attention to detail, and manage multiple assignments under simultaneously. There should be demonstrated ability to be able to drive forward project objectives according to set timelines and deliver on project aims.


Preferred Education, Experience and Skills:


Masters or higher degree in public policy, international development, or related field plus five years’ progressive program management experience.

Industry/Service Area



Mid-Senior level

Application Instructions

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