Jul 05, 2022

Director of Finance & Operations

$125,000 - $145,000 yearly
  • DEPLOY/US, Inc.
  • Boston, MA, USA
Full-Time Administration/Operations Finance/Accounting General Management

Job Description

ABOUT DEPLOY/US 

DEPLOY/US is an accelerator of bipartisan U.S. climate leadership. We convene, coordinate, fund, and scale the impact of the field of climate-forward civic enterprises, particularly those engaging right-of-center constituencies, as a crucial foundation to achieve bipartisan breakthroughs on climate-change mitigation. DEPLOY/US is a strictly nonpartisan 501(c)3 nonprofit with a bipartisan team and board. 

POSITION SUMMARY 

DEPLOY/US’ Director of Finance & Operations serves as a member of the leadership team and has broad oversight of finance and operations. The Director of Finance & Operations also supports the CEO as an internal strategy advisor, and serves as the organization’s Treasurer. 

Core financial responsibilities include overall financial oversight, overseeing all accounting matters, cash management, budget preparation and oversight, management of state charitable solicitation registrations, and management of the annual audit. Core operational responsibilities include oversight of human resources, management of legal matters including contracts, oversight of insurance and technology solutions, and managing back-end operations. 

The role leverages relevant finance and operations experience and requires strong interpersonal and communications skills, emotional intelligence, nimbleness and flexibility, analytical skills, an entrepreneurial mindset, and systems thinking.

We strongly encourage applicants from diverse experiential and demographic backgrounds to apply. DEPLOY/US is an equal opportunity employer. 

LOCATION 

Boston, MA metropolitan area preferred. We will consider strong candidates willing to regularly travel to Boston, MA. 

RESPONSIBILITIES 

Finance 

  • Oversee all financial and accounting functions including daily accounting (includes managing part-time bookkeeper or other staff as the organization scales), cash management, A/R, A/P, monthly reconciliations and other monthly closing procedures, updating DEPLOY/US’ accounting policies and procedures, reviewing and updating internal fiscal safeguards, and ensuring compliance with GAAP, regulatory requirements, and audit requirements. 

  • Maintain cash flow and budget forecast and provide monthly updates and analysis to the rest of the leadership team.

  • Draft (in partnership with the rest of the leadership team) and manage the annual budget.

  • Manage all finance-related relationships (banking, lending, federal and state compliance, CPAs and auditors, etc.).

  • Distribute grant awards and maintain internal finance-related grant records. Review and advise on grant agreements (legal, risk, finance details) and related proposal materials.

  • Ad-hoc and regular analysis and reporting, including quarterly and annual financial reports to the Board, regular reports to the rest of the leadership team, grant-related analysis and reporting, and more.

  • Provide oversight and guidance on all donations (booking details, restrictions, etc.).

  • Manage the preparation, completion, and timely filing of all tax and related forms, including Form 990, annual state charitable registrations (e.g., Form MA PC and similar for 13 states), Forms 1099 and 1096, annual audit, and more.

Operations 

  • Oversee all back-end operations systems including GSuite, Google Groups, Google Shared Drives, all data backups, and more. Evaluate and advise on IT security risks and growth needs; implement related solutions.

  • Manage all Human Resources functions, including hiring strategically (lead or support), onboarding/offboarding, state compliance, monthly payroll, 401k contributions, all related filings (e.g., W-2s, 1099s, 941s, 940, etc.), monitor benefits, and track flextime.

  • Oversee legal and risk mitigation including serving as lead contact for all internally-focused legal matters (legal counsel, state and federal regulatory bodies, long-term licenses or leases), providing support and evaluation for all externally-focused legal matters, monitoring and updating organizational policies, and oversight of all contracts.

  • Support the CEO’s Board engagement (assisting in developing meeting strategy, structure, and objectives; support and advice on board development, process and compliance, etc.), serve as Treasurer, prepare and present quarterly board financial reports, maintain and update the Board Playbook and file the annual report with the Massachusetts Secretary of State.

  • Miscellaneous operations support including receiving/routing all incoming mail, and providing assistance to the CEO, as requested.

Strategy 

  • Assist and partner with CEO and senior leadership team to develop and evolve long-term internal organizational strategy and planning; serve as a sounding board and provide counsel to CEO regarding a range of internally-focused matters.

  • Advise and partner with the CEO on advancing team culture, continuous learning and improvement, mentoring and coaching team members as needed.

  • Stay apprised of the organization’s external strategy and operations and provide input as requested.

CULTURE 

DEPLOY/US has a mission-driven culture. We run a mostly virtual office that requires a commitment to communication, collaboration, and accountability, including project management. Our team works hard and adjusts well to fluctuating work volume and priorities. We value personal time off to recharge and a healthy work-life balance. 

Hiring Organization

DEPLOY/US

Qualifications

QUALITIES 

  • Dedication to DEPLOY/US’ mission of advancing ambitious, bipartisan U.S. climate leadership. 

  • Exceptional personal integrity, a strong work ethic, and a continuous learning and self-improvement orientation.

  • Outstanding financial, analytical, project, and time management skills.

  • Strong learning orientation.

  • Strong interpersonal skills and high emotional intelligence.

  • Exceptional ability to develop and maintain complex inter-organizational processes. 

  • Ability to earn the trust of a diverse network of partners. 

  • Ability to work well under pressure, handle ambiguity with poise, and concurrently manage a wide range of complex responsibilities.

  • Excellent verbal and written communication skills, with an emphasis on business communications.

  • Ability to handle confidential information in a responsible and professional manner.

  • Supreme reliability with a say-to-do ratio approaching 100%. 

  • Willing to sweep the floors if that’s what needs to be done. 

  • Strong strategic and systems thinking, combined with an entrepreneurial mindset and get-it-done attitude. 

  • Curiosity and interest in climate-change mitigation policy and the field of civic enterprises at the forefront of efforts to advance ambitious right-of-center climate leadership and bipartisan climate policy wins.

QUALIFICATIONS 

  • Minimum of 5 years of nonprofit financial management or leadership experience required. 

  • Minimum of 5 years of relevant nonprofit or for-profit operations experience required; experience in a startup environment and small organizations preferred but not required.

  • Nonprofit board experience (e.g., prior experience serving as a Director, or holding an office such as Treasurer) helpful but not required.

  • Bachelor's degree in accounting, business, or related field helpful, but not required. 

  • CPA helpful but not required.

  • Must be eligible to work in the United States. 

Industry/Service Area

Environment

Level

Director

Benefits

COMPENSATION 

Competitive salary (minimum of $125K/year; more for highly-qualified applicants) and generous benefits package (generous flextime, 401k with 4% match, wellness stipend, and more). 

Application Instructions

PROCESS 

Please submit an application, including your resume/CV and a cover letter, using this form.


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