Aug 05, 2022

Senior Operations Manager

  • Internet Society
  • Remote
Full-Time Fundraising/Development General Management

Job Description

Job Description

 

The Senior Operations Manager is responsible for managing various operational functions for the Foundation and must have working knowledge of grantmaking practices with financial and non-profit operational acumen. The Senior Operations Manager will lead two direct reports that will work closely with the Foundation’s Technical Systems Manager. A solid history of collaboration within and among teams is a must, as well as demonstrating initiative and resourcefulness.This position has two direct reports.

 

This position works closely and collaboratively with all other Foundation functions, as well as with Internet Society’s Accounting, Legal, IT, and Human Resources functions.  They ensure operational processes, procedures, and systems properly support a lean yet effective team and the Foundation’s evolution. 

 

The incumbent must handle confidential matters with discretion and balance. They will provide direct service to internal and external stakeholders and will apply a strategic lens in establishing operations and procedures using the Foundation’s systems.

 

Location

Remote - Work from home 

 

Essential Duties and Responsibilities

  • Strive for the Foundation’s operational excellence.
  • Continually assess efficiency and effectiveness of operational processes (e.g., collecting feedback from internal and external stakeholders) and make improvements as necessary.
  • Employs change management methodologies to support operationalizing new processes.
  • Employs strategic tools to develop and assess options, ensure logical reasoning, and challenge assumptions.
  • Prioritize responsibilities for at direct reports.
  • Establish guidelines, tools, and best practices for data collection, management, analysis, and sharing for the Monitoring, Evaluation, and Learning team and other functional areas, in close collaboration with the Technical Systems Manager.
  • Streamline the application and reporting processes as is possible and introduce new methods for applying & reporting.
  • Identify, make recommendations for, and implement practical methods to incorporate a DEIJ-centered approach to our processes that aim to eliminate barriers to equity. Apply an equity lens to how we engage with our various stakeholder groups.
  • Develop, inform, and implement Operational and Grants Management-related processes around new developments, plans and strategic re-direction, documenting processes as a resource for staff and developing special conditions and requirements for individual grants, as needed.
  • Act as lead liaison with key Internet Society (ISOC) functions:
    • Act as the Operations Team and Foundation budget manager, responsible for expense tracking, cash projections, and collaborating with the Executive Director and Operations Director on mid-year forecasting and annual budget planning.
    • Monitor and report financial data to drive effective decision making.
    • Coordinate stakeholders in assessing alleged instances of grantee financial mismanagement.
  • Manage the Foundation’s project audits liaising with the Program Office, ISOC’s Finance team and external auditors.
  • Develop the Operations team goals, work plans, and track and communicate progress.
  • Establish the necessary support structures for future fundraising efforts that may include establishing legal, governance, and financial structures to access certain funding opportunities.
  • Anticipate and be responsive to changes in the Foundation’s environment.
  • Provide regular status updates to the Operations Director.
  • Other duties as assigned.

Hiring Organization

Internet Society Foundation

Qualifications

Desired Qualifications

Professional experience

  • Bachelor’s degree with at least 8 years of experience in operations preferably in a grant-making institution or nonprofit with a global scope.
  • Experience with the Fluxx Grantmaker system is preferred but not required.
  • Proven ability to handle confidential information with discretion.
  • Experience as a People Leader (manager).
  • Working knowledge of and desire to stay current on grants management best practices and best practices in practically applying Diversity, Equity, Inclusion, and Justice principles in all aspects of our work.
  • Have knowledge of accounting of various forms of charitable contributions.
  • Understanding fundamentals of U.S. tax law requirements of U.S. public charities, and specifically supporting organizations, is a strong plus. 

 

Work Attitude

  • Desire to understand the Foundation’s current policies and procedures, and how they strategically align with our values and support our mission.
  • Excellent problem-solving skills combined with the ability to proactively research issues and apply creative solutions to unusual or challenging circumstances.
  • Self-starter, with proven ability to work independently and as part of a distributed global team.
  • Ability to work under pressure, balancing and prioritizing many activities concurrently while maintaining attention to detail.
  • Excellent interpersonal, written, and verbal communication skills in English is required.  Additional languages such as Spanish or French will be considered a plus.
  • Communicate in a culturally appropriate and inclusive manner.
  • Exceptionally motivated, organized and detail oriented.
  • Ability to travel occasionally; and
  • Passion for, and demonstrated commitment to, a more accessible and trustworthy Internet for all.

Industry/Service Area

Foundation/Grantmaking, Science/Technology, Other

Level

Mid-Senior level

Benefits

We offer an excellent benefits package that includes compensation commensurate with your qualifications, the ability to work remotely, and a 401(k) employee retirement and investment plan with a generous company contribution. We will support you by providing the tools you need in this role, and also provide other benefits such as flexible time off and parental leave policies. Compensation is dependent on location.

 

About Our Organization

 

The Internet Society and our supporting organization the Internet Society Foundation, share the vision that the Internet is for everyone. Together, we work to protect the Internet as a place of opportunity, supporting and promoting the development of the Internet as a global technical infrastructure, a resource to enrich people’s lives, and a force for good in society.

 

We connect and empower communities so that the Internet can remain open, globally connected, secure, and trustworthy for all who use it.

 

We mobilize technologists, end users, potential users, policymakers, government agencies and institutional and corporate partners to defend and promote the collaborative inter-networking, technical standards, and protocols that grow and strengthen the Internet.

 

If you share our belief in the power of the Internet, join us and be part of our mission!

The Internet Society and Internet Society Foundation are proud to be equal opportunity employers, and do not discriminate on the basis of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability, or military/veteran status. All our employees are empowered to share their expertise and to collaborate with each other on an equal basis to achieve personal and professional goals.

 

Our people are our greatest strength. The Internet Society and Internet Society Foundation are committed to a culture of diversity and inclusion, where everyone is valued for their distinct contributions. The collective sum of our individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent are key to our success, and make us who we are today.

Application Instructions

Please apply at https://internetsociety.bamboohr.com/jobs/view.php?id=186


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