Sep 06, 2022

Administrative Assistant

  • Hadassah
  • Newton, MA, USA
Full-Time Other

Job Description

The administrative assistant provides administrative support to the Hadassah Northeast volunteer leadership and staff.  The administrative assistant is also responsible for undertaking tasks related to fundraising, membership, programming, event planning, communications, and office operations. 

Duties and Responsibilities

Program Support

  • Work collaboratively with staff and volunteers to support programs, events and projects.
  • Prepare mailing lists and email lists for targeted outreach
  • Maintain a process to collect and distribute spreadsheets of registrations, fees and/or donations for programs
  • Maintain HNE and National calendar with updated program information and links
  • Run mailing labels, nametags, tent cards, flyers and other materials as needed
  • Send program reminders and Zoom invitations to members as needed
  • Prepare correspondence and assist with scheduling meetings and calls, as needed
  • Work with vendors such as printers, hotels, catering managers, etc., as needed.
  • Provide Zoom technical support for programs and volunteers, as needed.
  • Take minutes at meetings, as needed.

Office Management 

  • Handle mail and process donations and certificates as needed, in partnership with Finance team
  • Interact with office visitors, as guidelines allow: members, prospective members, volunteers, vendors
  • Set-up for office meetings, programs, board meetings; assist with set-up for meetings outside of office
  • Maintain and sell and inventory of cards and certificates
  • Organize, store, and manage office supplies. 
  • Answer the Hadassah Northeast phone line and be the first point of contact for most inquiries

Membership and Fundraising Support

  • Maintain records of unit progress toward achieving fundraising and membership goals and provide monthly updates to regions
  • Coordinate development and implementation of local welcome materials for new members 
  • Work with National staff and local/National database to maintain accurate, up-to-date membership and fundraising lists
  • Handle paperwork for chartering of new chapters; disbanding defunct chapters
  • Create region membership directories for presidents

Hiring Organization

Hadassah

Qualifications

Education or Experience

  • BA with 3 years equivalent experience
  • Experience in non-profit and/or membership organization preferred

Knowledge, Skills and Abilities

  • Ability to prioritize and oversee multiple projects in a fast-paced environment
  • Excellent written, oral and interpersonal skills
  • Detail oriented, organized and proactive
  • Work occasional weekend or evening hours 
  • High computer literacy in Microsoft Excel, PowerPoint, Publisher, Word
  • High literacy with Zoom, Google apps, Cognito Forms, Constant Contact, or similar apps

Industry/Service Area

Healthcare/Public Health, Other

Level

Entry-level

Application Instructions


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