Nov 22, 2022

Finance Manager

$79,500 - $80,000 yearly
  • Fresh Approach
  • Hybrid (Concord, CA)
Full-Time Finance/Accounting

Job Description

Job Summary

Reporting to the Executive Director, the Finance Manager is responsible for overseeing and managing finance functions for Fresh Approach. This position engages in financial planning and strategy for the organization, provides financial management and operational oversight of bookkeeping services performed by a consultant, and will engage with staff at the organization to guide financial processes and financial audit procedures. 

We are seeking an individual who values diversity at all levels and is committed to fostering an environment in which community members and co-workers from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive.

Primary Duties

Financial Planning and Strategy

  • Partners with Executive Director to develop organization-wide financial strategy and to provide fiscal oversight for the organization.

  • Works with Executive Director to prepare annual organizational budget and cost allocation framework.

  • Works with Executive Director and other leadership staff to develop financial forecasts and leads scenario and contingency planning process.

  • Provides leadership and supervision to finance staff.

Financial Management and Operations

  • Develops new financial systems and protocols (as needed) and ensures systems are monitored and maintained, and staff are trained to use systems.

  • Assists Executive Director and Program Directors to ensure that all audits, both organizational and grant-related, are passed successfully.

  • Works with Program Directors and Development Director to develop grant/contract budgets, monitor grant spend down, generate reporting for funders, programs, etc., and monitor fiscal compliance with funder requirements. 

  • Consistently review, analyze, and discuss budget versus actuals org-wide and by programs/functions with the Executive Director and Program Directors to identify variances and trends. Generate and present financial reports to Board of Directors in collaboration with the Executive Director.

  • Assists Executive Director to ensure compliance with state tax fillings, UBIT and audit requirements and managing annual organizational audit and 990 process.

  • Maintains organizational cash flow in collaboration with the bookkeeper and Executive Director: Incoming through mail and invoices to external sources; outgoing through checks, bill payments, and payroll processes.

  • Maintains internal controls and ensures that all accounting entries are accurate and timely.

  • Oversees the organization’s consulting bookkeeper to perform accounting and financial transactions. 

    • Accounts receivable, accounts payable, payroll, expense reconciliation, PEX debit card reconciliations, retirement contributions, budgets, etc. in accounting software.

    • Perform monthly close including adjustments, depreciation, and releases from restrictions, producing and taking action on monthly accounts payable/receivable aging reports, performing financial and bank reconciliation.

    • Allocates shared expenses (e.g., rent, utilities, office supplies, etc.)

Administration

  • Provides support to maintain the two office facilities including the ordering of general and office supplies when needed.

  • Submits insurance requests and maintains insurance coverage (Liability and Workers Compensation)

  • Performs or delegates the employee benefits tasks.

  • Supports Food Access Programs with market currency administration.

  • Supports Program Staff to develop and draft subcontract agreements when needed.

Staff Responsibilities

  • Participate in required all-staff meetings, retreats, management team meetings.

  • Actively engage in the organization’s internal Diversity, Equity, Inclusion, Justice, and Belonging work.

Hiring Organization

Fresh Approach

Qualifications

  • 3-5 years progressive experience in nonprofit finance.

  • Working knowledge of MS office suite, Quickbooks, Quickbooks Online, and Google programs.

  • Experience with Salesforce preferred.

  • Knowledge and passion for local food systems, public health, community engagement, nutrition, sustainable agriculture, food sovereignty, and/or California agriculture.

  • Detail-oriented, excellent problem-solving and leadership skills.

  • Desire and ability to work collaboratively with team members and other departments.

  • Ability to manage multiple projects simultaneously and to meet deadlines and goals for projects.

  • Strong ability to work independently and with minimal supervision, as well as in a team environment.

  • Creativity, dependability, and willingness to be flexible with schedule availability.

  • Ability to model good employee and supervisor behavior for any direct reports.

Industry/Service Area

Community/Capacity Building, Food/Agriculture/Nutrition, Healthcare/Public Health

Level

Mid-Senior level

Benefits

  • Benefits for full-time positions include medical, dental, and vision coverage paid by the employer; vacation and sick time accruals; and a 403b retirement plan with employer match subject to vesting. 

    • Vacation benefits include 16 paid holidays per year, as well as 10 additional paid vacation days accrued in the first year of employment. Progressive years of employment include additional accrued vacation days. 

Application Instructions

To apply, please review the full job description linked here, and then email a resume and cover letter to jobs@freshapproach.org.

  1. A cover letter that highlights the experiences (both work-related and personal) which qualify you for this position.

  2. A resume detailing previous work, volunteer, academic, and other experiences that qualify you for this position.


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