Dec 19, 2022

Senior Accountant

$90,000 - $100,000 yearly
  • Saint Andrew's Episcopal School
  • Saratoga, CA, USA
Full-Time Administration/Operations Finance/Accounting

Job Description

Job Summary:

The staff accountant reports directly to the Director of Finance & Operations and will be expected to perform the following responsibilities, but not limited to:

Accounts Payable:

·      Responsible for weekly accounts payable processing (via BILL, Divvy and QB), ensuring accuracy and proper coding of all invoices for the school.

·      Responsible for following-up and research on all accounts payable inquires.

·      Maintains accounts payable vendor files (obtain W-9’s for all new vendors), including weekly filing of invoices if any.

·      Liaise with faculty, staff and parents on requisitions, invoices, check requests and reimbursements (via Paylocity).

·      Verify monthly benefits invoices against employee rosters and elections (updates) and process for payment.

·      Prepare and files annual 1099s (ensure to have necessary vendor information in file).


Accounts Receivable:

·      Maintain 3rd party student billing system to include rollover of returning accounts, setting up new accounts, posting in-school payments and communication with families.

·      Coordinate monthly billing for incidental expenses to family accounts for auxiliary programs, etc.

·      Complete monthly A/R analysis and act as first tier collection.

·      Submit annual tuition insurance application and manage tuition insurance.

·      Investigate and respond to questions on student account transactions as needed.

·      Assist with processing tuition payments, event payments and trip payments.



·      Receive, record, and process all cash receipts received daily from all sources.

·      Prepare deposit slips and make bank deposits as needed.

·      Prepare monthly reconciliations for all bank accounts.


HR and Others:

·      Assist employees with FSA and retirement enrollment portal inquiries.

·      Prepare, review and track employees’ time off balances and reports.

·      Validate payroll reports and post all journal entries relating to payroll and benefits.

·      Assist with annual audit; prepare appropriate schedules as assigned.

·      Assist with monthly closing (e.g. Prepaids, Accruals, and Fixed Assets).

·      Monitor, verify, and update petty cash spreadsheet; count and log cash from various actives.

·      Track and distribute monthly budget vs. actual by grades and departments, and special accounts, utilities, and continuing education, etc.

·      Track FSA transactions and post to GL.

·      Maintain Annual Fund spreadsheet to record donations received for monthly reconciliation.

·      Reconcile AF balance to QB monthly and with the Development department as needed.

·      Provides general assistance regarding clerical administration and other support needs, including general school community events and other related responsibilities.

Hiring Organization

Saint Andrew's Episcopal School


Job Requirements:

·      Bachelors’ Degree, preferably in Accounting or Finance.

·      Minimum of five years’ experience in bookkeeping and/or accounting and finance, preferably in accounts payable and accounts receivable.

·      Non-profit/Independent School sector experience preferable.

·      Requires solid knowledge and understanding of accounting principles.

·      Highly detail oriented, motivated, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.

·      Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.

·      Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, and administrators and business partners.

·      Proficient in Microsoft Office, especially Excel and Word.

·      Proficient in Google applications, including Gmail, Google Sheets and Google Docs.

·      In-person attendance necessary to provide effective performance during normal school hours.

Industry/Service Area




Application Instructions

No 3rd party calls or emails.

Saint Andrew’s Episcopal School values diversity. People of all backgrounds are encouraged to apply. 

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