Contracts Administrator

Overview

TSNE (tsne.org) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team.

About our Values:

• Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.
• Progress - We commit out resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.
• Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.

Responsibilities

The Contracts Administrator works in support of the missions of our fiscally sponsored organizations (FSOs) as well as TSNE as an organization, in a dynamic, fast-paced and team-based environment. The Contracts Administrator plays a critical role as part of the TSNE team providing broad customer service coordination and is often the first point of contact for the Legal Department. The Contracts Administrator must be tech savvy and customer service oriented, and able to prioritize and re-prioritize as needs require. The Contracts Administrator works with TSNE staff to meet the evolving needs of social justice initiatives housed at TSNE.

Essential Functions

Contracts – 75%

• Consistent with TSNE protocols, provide day-to-day contract administrative support, preliminary drafting, negotiation and legal review.
• Support, and administer the approvals and signature process for a high volume of contracts;
• Keep organization-wide contracts updated in Salesforce and related systems and monitor data quality;
• Review, update, and add protocols and workflows as appropriate with an eye on consistency and standardized processes;
• Monitor contract deadlines, renewal dates, and other important milestones. Collaborate with the legal team to ensure timely action on contract-related matters;
• Supports in generating reports and summaries of contract status, compliance, and any outstanding issues for review;
• Work with the Compliance Specialist on an as needed basis to file and maintain various state registrations and filings and file lobbying reports as requested.

Systems and Database Management – 10%

• Keep organization-wide contracts updated in Salesforce and related systems and monitor data quality;
• Support and participate in the development of ongoing written guidance and trainings for staff related to contracts processing and management;
• Maintain and update contract-specific sections of internal online knowledge database;
• Partnering with other departments, play lead role in selection and implementation of contract-management systems and development of guidance, workflows and related processes;
• Work with Compliance Specialist and volunteer management system to distribute and manage collection of FSO Advisory Board Agreements and Conflicts of interest;
• Assist in conducting compliance audits to ensure that the organization fulfills its contractual obligations and remains in compliance with legal and regulatory requirements.

Communications and Relationships – 15%

• Support communications and outreach with existing FSOs regarding team updates, project materials, etc.;
• Draft routine correspondence related to contracts, including notifications of renewals, amendments, and other as needed;
• Communicate with vendors, partners, and internal stakeholders regarding contract-related matters, clarifications, and routine updates;
• Provide regular reports to the legal team, summarizing contract status, compliance, and any outstanding issues.

Complete other tasks and projects related to the job, as needed.

Qualifications

Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you’d be a good addition to our team, we look forward to your application!

• Four years’ nonprofit client services experience;
• Contracts/amendments management, preferred;
• Highly experienced with MS Office applications (Word, Excel, PowerPoint) and CRM programs;
• Able to manage and organize multiple projects while paying close attention to detail;
• Excellent customer service skills;
• Ability to pick things up quickly;
• Excellent written and verbal communication skills including fluency in English are required;

You also believe in and embody our organizational values and the below core competencies:

• Communication – The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.
• High standard of integrity, ethics, and professionalism – The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices.
• Relationship management – The ability to develop and nurture positive, productive relationships with others.
• Collaboration – The ability to collaborate vertically and horizontally throughout the organization and with others.
• Technologically and organizationally functional – Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff.

And a strong combination of the following qualifications:

• Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach.
• Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics.
• Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate.

Physical Demands/Work Environment

The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.

Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position is required to be on-site at least once per month and may require flexibility.

Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason.

Compensation and Benefits

Compensation: $73,437 annually, paid hourly at $37.66/hr.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and up to 487.5 hours of accrued health leave time for benefited staff annually.
• 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost Guardian Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life, Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid Tax-Deffered Annuity through TIAA.
• Up to $1,080.00 in annual commuter subsidy
• No meetings after noon on Fridays.
• ...and more!

TSNE strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE's EEO statement extends to volunteers, interns, contractors, vendors, and clients.

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