Feb 23, 2024

Accounting Associate

$64,000 - $74,000 yearly
  • Ms. Foundation for Women
  • Hybrid (Brooklyn, NY, USA)
Full-Time Finance/Accounting

Job Description

Month-End and Year-End Close

•         Create and post monthly journal entries associated with revenue, expenses, common costs and administrative allocations, reclassifications and adjustments, and investment activity.

•         Coordinate revenue data with Advancement team and ensure revenue data is properly imported from Raiser’s Edge NXT to Financial Edge NXT.

•         Monitor pledges and contributions receivables, ensuring significantly outstanding pledges and receivables are reviewed and written off as needed.

•         Manage and maintain the monthly Statement of Activities.

•         Manage and maintain the Grant Management report including analysis of grant expenses, assisting the Advancement team with grant reporting to donors.

•         Prepare and analyze monthly reports including the functional expense report, department expense reports, and balance sheet

•         Reconcile and analyze general ledger accounts including all cash accounts, receivables, pre-paid, payables, and significant expense accounts. 

•         Analyze monthly temporary restricted cash flow.

•         Maintain grant approval template.

•         Reconcile and analyze payroll information on a quarterly basis.

Accounts Payable and Accounts Receivable

•         Oversee the Accounts Payable function, including managing the semi-monthly check run/ACH payment process for organizational invoices, staff reimbursements, corporate credit card expenses, and grant award payments.

o   Prepare payment request forms (PRFs) for incoming invoices associated with services managed by the Finance & Administration team.

o   Track postage expense for each department.

o   Manage petty cash.

o   Enter invoices into the accounting system (Financial Edge NXT), verifying the invoice codes are accurate and the approved budget line has sufficient funds.

•         Manage the Accounts Receivable function, including the processing of invoices.

o   Process occasional revenue deposits.

•         Conduct monthly account reconciliations, resolving discrepancies with vendors and/or other teams across the Foundation in accordance with Finance’s month-end close calendar.

•         Triage incoming emails to the Accounts Payables and Receivables inboxes, ensuring excellent and timely customer service.

•         Identify and incorporate improvements to AP/AR processes due to changing operational conditions/demands


Payroll Administration

•         Monitor semi-monthly payroll and related activity in the general ledger which includes payroll maintenance and processing of the semi-monthly payroll.  

•         Prepare semi-monthly 403(b) employer/employee contribution schedule.

•         Manage the worker’s compensation audit and related regulatory needs.

•         Serve as the primary liaison for all regulatory and compliance matters associated with the Foundation’s payroll.

•         Monitor all unemployment data and coordinate state filings.

Audit Preparation

•         Assist with fieldwork and preparation of year-end schedules and Form 990 information for auditors.


•         Generally ensure compliance with accounting policies and procedures.

•         Perform special projects as assigned by manager.

Hiring Organization

Ms. Foundation for Women


·         A minimum of two (2) years of Nonprofit accounting experience.

·         Strong understanding of basic accounting concepts, GAAP and financial analysis techniques required.

·         Ability to effectively present information verbally and in writing.

·         Ability to meet deadlines and to work in a dynamic and changing environment.

  • Proven ability to multi-task and balance competing priorities.
  • Proficiency with Microsoft Word, Outlook and Excel, and any nonprofit accounting software knowledge required. Financial Edge NXT experience a plus.

·         Excellent organization and analytical skills.

·         Keen attention to detail.

·         Must be able to identify and resolve problems in a timely manner.

  • Ability to work independently as well as in a team environment.  A sense of humor a plus.

·         Strong judgment skills and discretion required.

·         Commitment to the Foundation’s mission and vision and to working with diverse communities toward women’s safety, health and economic justice.

·         Demonstrated commitment to, and accountability around actively living the Foundation’s values of integrity, trust and respect, interconnectedness, and social justice – throughout internal and external communications and relationships, work, and decision-making.

·         Ability to build collegial, productive relationships with team members, grantees, donors, peer funders, volunteers, and institutional partners, through the lens of our organizational values.

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We are committed to providing employees and their eligible family members with quality benefit choices and the flexibility needed to make informed coverage decisions

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