Feb 23, 2024

Accounting Associate

$64,000 - $74,000 yearly
  • Ms. Foundation for Women
  • Hybrid (Brooklyn, NY, USA)
Full-Time Finance/Accounting

Job Description

Month-End and Year-End Close

•         Create and post monthly journal entries associated with revenue, expenses, common costs and administrative allocations, reclassifications and adjustments, and investment activity.

•         Coordinate revenue data with Advancement team and ensure revenue data is properly imported from Raiser’s Edge NXT to Financial Edge NXT.

•         Monitor pledges and contributions receivables, ensuring significantly outstanding pledges and receivables are reviewed and written off as needed.

•         Manage and maintain the monthly Statement of Activities.

•         Manage and maintain the Grant Management report including analysis of grant expenses, assisting the Advancement team with grant reporting to donors.

•         Prepare and analyze monthly reports including the functional expense report, department expense reports, and balance sheet

•         Reconcile and analyze general ledger accounts including all cash accounts, receivables, pre-paid, payables, and significant expense accounts. 

•         Analyze monthly temporary restricted cash flow.

•         Maintain grant approval template.

•         Reconcile and analyze payroll information on a quarterly basis.

Accounts Payable and Accounts Receivable

•         Oversee the Accounts Payable function, including managing the semi-monthly check run/ACH payment process for organizational invoices, staff reimbursements, corporate credit card expenses, and grant award payments.

o   Prepare payment request forms (PRFs) for incoming invoices associated with services managed by the Finance & Administration team.

o   Track postage expense for each department.

o   Manage petty cash.

o   Enter invoices into the accounting system (Financial Edge NXT), verifying the invoice codes are accurate and the approved budget line has sufficient funds.

•         Manage the Accounts Receivable function, including the processing of invoices.

o   Process occasional revenue deposits.

•         Conduct monthly account reconciliations, resolving discrepancies with vendors and/or other teams across the Foundation in accordance with Finance’s month-end close calendar.

•         Triage incoming emails to the Accounts Payables and Receivables inboxes, ensuring excellent and timely customer service.

•         Identify and incorporate improvements to AP/AR processes due to changing operational conditions/demands

 

Payroll Administration

•         Monitor semi-monthly payroll and related activity in the general ledger which includes payroll maintenance and processing of the semi-monthly payroll.  

•         Prepare semi-monthly 403(b) employer/employee contribution schedule.

•         Manage the worker’s compensation audit and related regulatory needs.

•         Serve as the primary liaison for all regulatory and compliance matters associated with the Foundation’s payroll.

•         Monitor all unemployment data and coordinate state filings.

Audit Preparation

•         Assist with fieldwork and preparation of year-end schedules and Form 990 information for auditors.

Other

•         Generally ensure compliance with accounting policies and procedures.

•         Perform special projects as assigned by manager.

Hiring Organization

Ms. Foundation for Women

Qualifications

·         A minimum of two (2) years of Nonprofit accounting experience.

·         Strong understanding of basic accounting concepts, GAAP and financial analysis techniques required.

·         Ability to effectively present information verbally and in writing.

·         Ability to meet deadlines and to work in a dynamic and changing environment.

  • Proven ability to multi-task and balance competing priorities.
  • Proficiency with Microsoft Word, Outlook and Excel, and any nonprofit accounting software knowledge required. Financial Edge NXT experience a plus.

·         Excellent organization and analytical skills.

·         Keen attention to detail.

·         Must be able to identify and resolve problems in a timely manner.

  • Ability to work independently as well as in a team environment.  A sense of humor a plus.

·         Strong judgment skills and discretion required.

·         Commitment to the Foundation’s mission and vision and to working with diverse communities toward women’s safety, health and economic justice.

·         Demonstrated commitment to, and accountability around actively living the Foundation’s values of integrity, trust and respect, interconnectedness, and social justice – throughout internal and external communications and relationships, work, and decision-making.

·         Ability to build collegial, productive relationships with team members, grantees, donors, peer funders, volunteers, and institutional partners, through the lens of our organizational values.

Industry/Service Area

Foundation/Grantmaking

Level

Associate

Benefits

We are committed to providing employees and their eligible family members with quality benefit choices and the flexibility needed to make informed coverage decisions

Application Instructions

https://forwomen.org/about-us/jobs/accounting-associate/


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