Apr 20, 2024

Administrative Assistant - 20 Hour/Week

$20,800 - $22,700 yearly
  • Hadassah
  • Boynton Beach, FL, USA
Part-Time Administration/Operations

Job Description

The Administrative Assistant is responsible for providing clerical and administrative support for the four Regions of Hadassah Florida.

 Job Responsibilities 

  • Monitor General Voicemail Box, respond to messages or forward to appropriate person.
  • Monitor Consolidated Florida email account. Forward emails to appropriate staff as needed.
  • Send out meeting notices and receive RSVPs.
  • Monitor online registration and send to appropriate volunteer
  • Schedule zoom for Staff and volunteer 
  • Maintain Hadassah Florida electronic calendar, sharing events with Florida regions' staff and volunteers as appropriate.
  • Create and maintain portfolio holder (PIF) directories for Hadassah Florida and its component Regions.
  • Create mail merges of correspondence and labels.
  • Monitor open rates for email campaigns and inform appropriate director of findings.
  • Using the appropriate online programs and/or software, maintain segmented email distribution lists for various categories of volunteers and staff. Assist in sending eblasts as needed.
  • Keep electronic files organized
  • Create and send electronic responses from online registration website
  • Assist Programming Associate with creating online event surveys 
  • Send to volunteers weekly program registrations 
  • Other duties, as required.

Hiring Organization

Hadassah

Qualifications

Required Skills, Education or Experience

  • AA or 2-3 years equivalent experience
  • Proficiency in Microsoft Office products at an intermediate level
  • Effective interpersonal and organizational skills, both written and oral. Excellent communication skills
  • Ability to work in a detail-oriented, precise, organized, and proactive manner.
  • Ability to multi-task and work independently

Industry/Service Area

Other

Level

Associate

Application Instructions


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