May 01, 2024

Senior Staff Accountant, Operations

  • Democracy Fund
  • Hybrid (Washington, D.C., USA)
Full-Time Finance/Accounting

Job Description

Responsibilities include, but are not limited to:


  • Maintain the general ledger in Intacct.
  • Prepare routine journal entries. 
  • Conduct monthly bank and other account reconciliations.
  • Calculate quarterly cost sharing costs between the 501©(3) and the 501©(4).  
  • Deliver high level of customer service, including, but not limited to, researching and answering financial questions raised by staff.
  • Serve as primary administrator for the sub-systems: BILL and Expensify.
  • Ensure that all transactions in the finance systems adhere to organizational policies.


  • Verify timekeeping records.
  • Record and verify payroll data on JustWorks, our Professional Employer Organization (PEO) platform.
  • Maintain compliant policies and procedures for processing bi-weekly payroll.
  • Serve as primary contact with various state payroll agencies.
  • Manage bi-weekly 401k contributions.


  • Review vendor invoices and expense reports for payment.
  • Review executed contracts and grants and approve consultant and grantee payments.
  • Review annual Form 1099 reporting to ensure accuracy and compliance.
  • Reconcile monthly corporate card reports.
  • Coordinate with outsourced A/P function.


  • Prepare year-end schedules and closing entries.
  • Prepare year-end workpapers as assigned by the Controller or requested by the external auditors.
  • Support the annual 990 filings for Democracy Fund and Democracy Fund Voice.


  • Conduct Finance Department Orientation trainings to onboard new staff.
  • Co-Lead Finance trainings to keep staff apprised of our systems, processes, and best practices.
  • Proactively seek opportunities to partner with colleagues within and across departments to improve our systems and processes.
  • Cultivate a collaborative, supportive, and productive organizational culture that invites and enables participation from all stakeholders.
  • Regularly attend professional trainings and conferences to remain knowledgeable about trends and changes affecting the accounting function.
  • Complete other special projects and duties, as requested by the Controller, Senior Director of Finance, Deputy COO, or Director of People.

Hiring Organization

Democracy Fund



  • Passion for strengthening American democracy.
  • Deep commitment to racial equity and justice.
  • Minimum of five years of participating in day-to-day accounting functions, plus a minimum of three years of professional experience working with or in non-profit organizations; prior experience working with private foundations and/or 501(c)(4) social welfare organizations preferred.  
  • Bachelor’s degree in accounting/finance required.
  • Experience processing payroll and knowledge of regulatory requirements highly desired.
  • Intermediate to advanced knowledge of Microsoft Excel, including experience using pivot tables and vlook-up.
  • Prior experience with cloud-based accounting systems and a high level of comfort working in a paperless environment.
  • Skilled in proactively handling multiple projects simultaneously and prioritizing tasks and deadlines with an attention to detail to deliver high quality results and customer service.
  • Flexible and responsive to changing priorities in a fast-paced environment, including the ability to adjust work schedule to meet varying accounting deadlines.
  • Discretion and maturity in handling sensitive financial data, including payroll.
  • Experience with a Professional Employer Organization a plus.
  • Experience with Microsoft Office suite in a Mac environment preferred.
  • Experience with Intacct, Fluxx, and/or Expensify a plus.
  • Democracy Fund follows a hybrid-remote and in-the-office model, which enables flexibility and meets collaboration needs. New staff are expected to reside in the D.C. Metro area, and all employees are expected in the office several days a month.

Industry/Service Area



Mid-Senior level


Salary range begins at $116,064 per year.

Application Instructions

Interested candidates should submit a cover letter and resume to our Jobs page. Applications submitted without a cover letter or lacking the desired years of experience will not be considered. Take this opportunity to tell us about yourself and why you're interested in joining our team. No calls, please.

Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include republicans, democrats, and independents. Democracy Fund is an Equal Opportunity Employer, where we encourage candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.

Apply Now