May 21, 2024

Program Manager-Grant Administrator

$45,000 - $50,000 yearly
  • Three Valleys Community Foundation
  • Hybrid (Pleasanton, CA, USA)
Part-Time Civic Engagement Evaluation Social Work/Mental Health

Job Description

Three Valleys Community Foundation (3VCF) is seeking an experienced, part-time Program Manager/Grant Administrator to develop, implement and manage a new innovative mini-grants program addressing the opioid crisis in Alameda County. This a two-year contract position and includes hybrid/flexible work week options.   

 Working closely with 3VCF’s Chief Executive Officer/President, the ideal candidate will manage the execution of $3 million in competitive funding to nonprofits throughout Alameda County. The ideal candidate is familiar with nonprofit and foundational grant making opportunities, and has strong project management, communication, and organizational skills.  3VCF is committed to ensuring our grantmaking, community impact work and funds/endowments serve as a conduit for the collective well-being of all. We seek a colleague who understands the importance of these values and is committed to thoughtful philanthropy and collaborative action.  

Position Summary: The Grant Program Administrator is a 20-hours a week position, responsible for managing the development, administration, reporting and closeout of grants and other programmatic funds of the Foundation. This position will manage an Innovative Mini Grants Program, funded by Alameda County Behavioral Health Care Services to address the opioid crisis in the county.  The Grants Administrator will ensure that grant-making and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, in compliance with all donor requirements, and in a manner consistent with best practices. Please note, this is a two- year grant funded position.

ADDITIONAL INFORMATION

Primary Job Responsibilities: This position will serve as the primary point person for management of an Innovative Mini Grants Program, funded by Alameda County Behavioral Health Care Services (ACBH), to address the opioid crisis in Alameda County.  This grant program will be the primary responsibility of this position. Management of this grant program will include:

●    Development of community Request for Proposal (RFP) and application process in alignment with ACBH’s priority areas and requirements; This includes set-up of an online application system through Foundant Grant Lifecycle Management System

●    Oversight of an outreach and communications plan to widely advertise the funding opportunity to organizations throughout the County; Liaise with design agency on development of outreach materials

●    Support to grant applicants as needed, including virtual meetings to explain the opportunity and application process

●    Review all applications for minimum qualifications, including compliance to Department of Health Care Services Allowable Expenditures guidelines

●    Monitor and support grantees in achievement of deliverables and outcomes

●    Development of mid-term and end of project reporting templates for grantees, review and compilation of all reports

●    Prepare bi-annual reports to ACBH on the status of fund expenditures and grantees’ project outcomes

●    Coordinate with accounting manager on: tracking grantee expenditures, ensuring compliance with allowable expenditures, disbursing funds to grantees in line with grant agreements, and accurate invoicing to ACBH

●    Serve as primary liaison with ACBH including through weekly meetings during the grant development process and at least once per month thereafter

In addition, this position will support 3VCF in other grant making priorities, such as:

●    Develop Foundation grant and application processes, in conjunction with 3VCF CEO/President.

●    Provide technical assistance to grantees with online application and reporting processes

●    Maintain the online nonprofit database and physical grant files ensuring the accuracy and integrity of data as well as grantee relationship history

●    Oversee standard terms and conditions for grant award letters and agreements

●    Train Foundation staff on grants management software; ensures that protocols are executed properly; Creates and edits software templates and reports

●    Maintain relationship with grants management software vendor; coordinates with Foundation’s IT vendor to maintain software

●    Assist with required research pertinent to grant due diligence, ongoing review, and close-out analyses

●    Works with Foundation support staff and CEO/President to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for Committee and Board Meetings

●    Supports the Foundation’s finance and communication functions; generates requested information, data and reports from information maintained in the grants management database or other sources of information

●    Other duties as assigned aligned with 3VCF’s strategic plan, goals and objectives

 

Annual salary range for this 20 hour a week position is $45,000-$50,000 - depending on experience.  

Hiring Organization

Three Valleys Community Foundation

Qualifications

●    Excellent client relationship and customer service skills

●    Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener

●    Advanced MS Office skills

●    Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

●    Ability to take initiative and manage projects assigned through completion with minimal supervision

●    Ability to work effectively independently and as a highly resourceful team player under pressure and within deadlines

●    Creative and innovative thinker, who actively presents new opportunities, proposes solutions and recommends best practices

●    Ability to anticipate challenges and effectively resolve potential issues through creative problem solving

●    Ability to work creatively and with flexibility in a fast paced environment while maintaining high work standards

●    Ability to develop rapport and engender trust

●    Exhibits a positive attitude and professional demeanor

Education and Experience Requirements:

●    Bachelor's degree, preferred

●    5+ years of applicable grant administration experience, public or private sector, required

●    Experience managing nonprofit grants and Alameda County funding, including reporting and compliance requirements and standards is highly desirable.

●    Experience working in a nonprofit environment highly desirable

●    Experience with donor and grant-making software (e.g. Foundant), desirable

Industry/Service Area

Community/Capacity Building, Mental Health/Crisis Intervention, Other

Level

Associate

Benefits

Limited benefits available. 

Application Instructions

Three Valleys Community Foundation embraces diversity and seeks to provide an environment characterized by respect and inclusion. Diverse candidates are encouraged to apply. Employment will be determined based on job related qualifications and ability, without regard to race, ethnicity, religion, age, sex, sexual orientation, gender identification, marital status, national origin, disability, veteran status or any other characteristic protected by law. This policy of equal employment opportunity applies to all policies and procedures relating to recruitment and hiring, working conditions, compensation, placement or promotion, benefits, termination and all other terms and conditions of employment.

A complete job description and details about the grant can be found online at 3vcf.org/careers. An early summer start date is desired, with interviews held in June 2024.  First review: June 3, 2024. For immediate consideration, please send an email/letter of introduction and a current resume to:  

 Kelly Bowers

Chief Executive Officer/President

Three Valleys Community Foundation

info@3vcf.org

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