Jun 27, 2024

Associate Director, Administration & Finance

  • On-Ramps
  • Remote
Full-Time Finance/Accounting

Job Description

About the Organization

The Women's Equality Center (WEC) provides strategic communications and campaign support to the reproductive health, rights, and justice field at all levels, complementing and strengthening the work of organizations in Latin America and the Caribbean via grants, integrated policy and communications campaigns, and rapid-response operations. La WEC currently operates across 8 countries in Latin America and the Caribbean: Mexico, Brazil, Colombia, Honduras, the Dominican Republic, Argentina, Chile, and El Salvador, in addition to other regional work.

Core Values

As an organization, WEC prioritizes a collaborative environment, allowing for flexibility in the structure among teams and roles. We aim to keep boundaries between roles flexible to ensure that we're bringing the full range of expertise, experience, and perspective of every team member to the strategies we're developing and work we're doing. Everyone does a little bit of everything here - no job is too small. We've worked very hard to establish an organizational culture based on collaboration, candor, transparency, mutual respect, and trust. We take these values very seriously and expect that of any new member of our team.

Organization Website

For more information, please visit www.la-wec.org

About the Position

What You'll Do

As an Operations team member, the Associate Director, Administration & Finance (Associate Director) will serve as an operational liaison and financial expert working closely with WEC's teams, New Venture Fund (our fiscal sponsor), and our partners across Latin America and the Caribbean.

The Associate Director will have three key areas of responsibility:

  • Managing the full lifecycle of the grants process (including contracts and vendor engagement). The Associate Director will oversee the logistics of grant spend down, reconciliation, and invoicing
  • Providing technical and operational support, in English and Spanish, to WEC's on-the-ground partners ensuring fiscal and legal compliance to grants parameters while also providing broader advice and best practices
  • In partnership with the Senior Director Finance & Operations, support budget cycles, develop financial models, and help create workflow improvements across broader operational and financial systems and processes at WEC to ensure cross-functional efficiencies This is an ideal opportunity for someone who enjoys wearing multiple hats, is a resourceful project manager, and brings a commitment to implementing best-in-class systems, processes, and structures that support WEC's work and the reproductive freedom movement across the region.

Responsibilities include but are not limited to:

Grants and Contracts Management
  • Support WEC partners and internal WEC teams to ensure all grants protocols and operational policies are executed properly, including:
    • Creating trainings and workflow improvements to ensure continued compliance and adherence to protocols
    • Reviewing all grants, contracts, and vendor agreements ensuring their legal and fiscal compliance
    • Managing systems and calendars for coordinating grant applications and renewals, reporting, and other related functions, and ensuring on-time completion of all necessary grant management processes
  • Work with WEC partners and internal WEC teams across contract review and management, including:
  • Ensuring the efficient and timely execution of contracts
  • Checking for which legal entity has standing in a contract, if a contract is within budget, and any other flags that relate to executing a new contract (i.e., duplicate contracts, alternative vendors, previous vendors WEC's worked with)
  • Maintaining systems for tracking and monitoring contracts including the oversight and execution of contract invoicing processes
  • Contribute to successful vendor relationships serving as the contract/vendor information first responder and reviewer/editor for project paperwork

The individual holding this position may also work part-time for a coordinated project, Women's Equality Center Action Fund, in Sixteen Thirty Fund, a 501(c)(4) organization, under a resource sharing agreement between New Venture Fund and Sixteen Thirty Fund. The responsibilities under that position will be overseen by Sixteen Thirty Fund.

Partnership Support
  • Serve as an operational contact point to WEC's Latin American and Caribbean partners and vendors providing critical technical and operational assistance
  • Liaise with WEC's fiscal sponsor and Program teams to ensure all operational policies are followed, including contracts, grants, and invoice processing
  • Manage project timelines and budgets – recording and tracking all expenses – as well as vendor contracts, grants, and invoices
Financial Administration
  • Partner with WEC's Operations team, providing support across budgeting, accounting, cash management, and short-term and long-term forecasting
  • Establish and execute financial management processes to track monthly financials, cash flow, and provide real-time financial health snapshots
  • Improve current processes and systems to best meet the needs of the organization and to ensure financial controls and operational efficiency
  • Guide and support colleagues around financial and operational matters with a customer service approach

Who You'll Work With

  • You will report to the Senior Director, Finance and Operations
  • You will frequently collaborate across all teams at WEC, as well as New Venture Fund, our fiscal sponsor
  • You will support WEC's external program partners and on-the-ground collaborators across Latin America and the Caribbean

Hiring Organization



Required Skills and Experience

A Note to Potential Candidates: Studies have shown that women, trans, non-binary folks, and BIPOC are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that's okay. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.

Please be aware that part of the interview process will be conducted in Spanish.

Please apply, if you are:

  • Proactive and entrepreneurial, someone who brings passion, drive, and is not afraid to take risks
  • A multi-tasker and proactive prioritizer, someone who is energized by working on many things at once, yet able to sort through the important from the unimportant
  • Humble but with a strong sense of self and the ability to hold others accountable to achieve goals

Additional qualifications include:

  • Excellent communicator with strong written and verbal skills, including the ability to translate complex topics into simple language, participate appropriately in executive settings, and tailor communications to a range of internal and external colleagues; ability to communicate business terminology in conversational and written Spanish required
  • At least 9 years of experience in grants/contracts administration, financial and/or operational management ideally in a foundation or nonprofit operations setting
  • Prior work across nonprofit contract and grant execution and management including vendor setup, invoicing, budget support / tracking, terms negotiation, and liaising with legal and program departments
  • Experience supporting nonprofit finance and accounting ideally across budgeting, auditing, and controls
  • Understands the various types of legal compliance and reporting required of 501(c)(3) and 501(c)(4) entities
  • High-degree of cultural competence and an ability to partner with a multi-cultural, multi-lingual, and deeply collaborative workforce, including those not familiar with U.S. contexts
  • Excels at considering many viewpoints, works to resolve divergent opinions of various stakeholders through clear communication, prioritization, 360 degree collaboration, and savvy decision-making
  • Brings a passion for operations, with the ability to think big picture while holding the details front and center, and a motivation to improve processes that further organizational impact
  • Strong attention to detail, high-level of accountability, and a commitment to high levels of accuracy
  • Comfort with technology and prior work experience with different types of tools and systems
  • Deep commitment to WEC's mission and an understanding of the political landscape of Latin America and the Caribbean are a huge plus!

Industry/Service Area

Human Services


Mid-Senior level



The salary range for this position is $95,000 to $107,484, based on years of experience and alignment to the necessary skills required for the role.



Fully employer-paid health insurance for employees and their families


Fully employer-paid dental/vision insurance for employees and their families


Paid time off includes 4 weeks vacation and week-long company close at the end of the year


12 weeks of paid medical and family leave after 90 days of employment


401k retirement plan with a 3% automatic contribution and up to a 3% employer match


Professional development, cell phone, and fitness stipends


Additional PTO includes health, personal, and volunteer leave


Short/long-term disability insurance

Application Instructions

Qualified individuals please apply:


On-Ramps is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose.  We’re partnering with the team at Women's Equality Center to build a diverse team. We encourage candidates from all backgrounds to apply.

On-Ramps is committed to the inclusion of all qualified individuals in the hiring process, including but not limited to those with disabilities. If you require reasonable accommodation(s) to participate in the application or interview process, please contact info@on-ramps.com.

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