Associate Director, Administration and Finance
- On-Ramps
- Remote
Job Description
The Women's Equality Center complements and strengthens the work of organizations in Latin America and the Caribbean to develop long-term and big-picture messaging frameworks around emerging issues and political opportunities linked to reproductive freedom and justice.
About the Organization
The Women's Equality Center (WEC) provides strategic communications and campaign support to the reproductive health, rights, and justice field at all levels, complementing and strengthening the work of organizations in Latin America and the Caribbean via grants, integrated policy and communications campaigns, and rapid-response operations. La WEC currently operates across 8 countries in Latin America and the Caribbean: Mexico, Brazil, Colombia, Honduras, the Dominican Republic, Argentina, Chile, and El Salvador, in addition to other regional work.
Core Values
As an organization, WEC prioritizes a collaborative environment, allowing for flexibility in the structure among teams and roles. We aim to keep boundaries between roles flexible to ensure that we're bringing the full range of expertise, experience, and perspective of every team member to the strategies we're developing and work we're doing. Everyone does a little bit of everything here - no job is too small. We've worked very hard to establish an organizational culture based on collaboration, candor, transparency, mutual respect, and trust. We take these values very seriously and expect that of any new member of our team.
Organization Website
For more information, please visit www.la-wec.org
About the Position
What You'll Do
As an Operations team member, the Associate Director, Administration and Finance (Associate Director) will serve as an operational liaison and financial expert working closely with WEC's teams, New Venture Fund (our fiscal sponsor), and our partners across Latin America and the Caribbean.
The Associate Director will have three key areas of responsibility:
- Managing the full lifecycle of the contracts process (including grants and vendor engagement). The Associate Director will oversee the logistics of budget spend down, reconciliation, and invoicing
- Providing technical and operational support, in English and Spanish, to WEC's internal project teams and on-the-ground partners ensuring fiscal and legal compliance while also providing broader advice and best practices
- In partnership with the Senior Director Finance & Operations, support budget cycles, develop financial models, and help create workflow improvements across broader operational and financial systems and processes at WEC to ensure cross-functional efficiencies
This is an ideal opportunity for someone who enjoys wearing multiple hats, is a resourceful project manager, and brings a commitment to implementing best-in-class systems, processes, and structures that support WEC's work and the reproductive freedom movement across the region.
Responsibilities include but are not limited to:
Contracts and Grants Management
- Oversee the review, execution, and tracking of contracts and grants to ensure timely completion
- Verify contract and grants details, including legal entity standing, budget alignment, and potential red flags (e.g., duplicate contracts, vendor history)
- Maintain systems for monitoring contracts, including invoicing oversight, and maintain organized records of contracts, payments, and financial transactions for auditing and reporting purposes
- Ensure all contracts, grants, and vendor agreements comply with legal and fiscal requirements
- Ensure adherence to lobbying and political activity regulations, maintaining compliance for both 501(c)(3) and 501(c)(4) entities
- Manage timelines and systems for contract renewals, reporting, and related processes
- Review invoices and ensure timely payments to vendors, maintaining accurate financial records
Financial Coordination
- As a member of WEC's Operations team provide support across budgeting, accounting, cash management, and short-term and long-term forecasting
- Establish and execute financial workflows to track monthly financials and cash flow that can help provide real-time financial health snapshots
- Improve current processes and systems to best meet the needs of the organization and to ensure financial controls and operational efficiency
- Guide and support colleagues around financial and operational matters with a customer service approach
Partnership Support
- Liaise with WEC's fiscal sponsor, New Venture Funds, and internal WEC teams to ensure all operational policies are followed, including contracts, grants, and invoice processing
- Manage project timelines and budgets – recording and tracking all expenses – as well as vendor contracts, grants, and invoices
- Assist with event planning, including logistics coordination, procurement of equipment and supplies, and tracking inventory to ensure smooth execution and efficient resource management
The individual holding this position may also work part-time for a coordinated project, Women's Equality Center Action Fund, in Sixteen Thirty Fund, a 501(c)(4) organization, under a resource sharing agreement between New Venture Fund and Sixteen Thirty Fund. The responsibilities under that position will be overseen by Sixteen Thirty Fund.
Who You'll Work With
- You will report to the Senior Director, Finance and Operations
- You will frequently collaborate across all teams at WEC, as well as New Venture Fund, our fiscal sponsor
- You will support WEC's external program partners and on-the-ground collaborators across Latin America and the Caribbean
Hiring Organization
Qualifications
Required Skills and Experience
A Note to Potential Candidates: Studies have shown that women, trans, non-binary folks, and BIPOC are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that's okay. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.
Please be aware that part of the interview process will be conducted in Spanish.
Please apply, if you are:
- Proactive and entrepreneurial, someone who brings passion, drive, and is not afraid to take risks
- A multi-tasker and proactive prioritizer, someone who is energized by working on many things at once, yet able to sort through the important from the unimportant
- Humble but with a strong sense of self and the ability to hold others accountable to achieve goals
Additional qualifications include:
- Strong communicator with clear written and verbal skills, able to simplify complex topics, engage in discussions with different teams, and adjust communication style based on the audience; proficiency in business terminology in both conversational and written Spanish is required
- 9+ years of professional experience with at least 3+ years supporting grants/contracts administration, financial and/or operational management ideally in a foundation or nonprofit operations setting
- Experience supporting nonprofit contract and grant processes, including vendor setup, invoicing, tracking budgets, assisting with contract terms, and coordinating with legal and program teams
- Experience supporting nonprofit finance and accounting ideally across budgeting, auditing, and controls
- Understands or is willing to learn the various types of legal compliance and reporting required of 501(c)(3) and 501(c)(4) entities
- High-degree of cultural competence and an ability to partner with a multi-cultural, multi-lingual, and deeply collaborative workforce, including those not familiar with U.S. contexts
- Skilled at listening to different perspectives and working to find common ground among stakeholders by communicating clearly, prioritizing tasks, collaborating effectively, and making thoughtful decisions
- Strong attention to detail, high-level of accountability, a commitment to delivering excellent work, and someone who brings an all-hands-on-deck orientation to the work
- Comfort with technology and prior work experience with different types of tools and systems
- Deep commitment to WEC's mission and an understanding of the political landscape of Latin America and the Caribbean are a huge plus!
The above job description is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The incoming Associate Director may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Industry/Service Area
Level
Benefits
Salary
The salary range for this position is $95,000 to $107,484, based on years of experience and alignment with the necessary skills required for the role.
La WEC uses a points-based offer system to eliminate bias, giving their best offer upfront, which is non-negotiable. Candidates with nine or less years of experience will receive offers closer to the lower end of the range, while those with significantly more experience will land toward the higher end.
Benefits
Fully employer-paid health insurance for employees and their families
Fully employer-paid dental/vision insurance for employees and their families
Paid time off includes 4 weeks vacation and week-long company close at the end of the year
12 weeks of paid medical and family leave after 90 days of employment
401k retirement plan with a 3% automatic contribution and up to a 3% employer match
Professional development, cell phone, and fitness stipends
Additional PTO includes health, personal, and volunteer leave
Short/long-term disability insurance
Application Instructions
Qualified individuals, please apply: https://www.on-ramps.com/jobs/3245
Apply Now