Director of Finance and Administration

EXECUTIVE SUMMARY

The Flint Institute of Arts (FIA) is the second largest art museum in Michigan and one of the largest museum-connected community art schools in the United States. Through their exhibitions, events, and programs, they seek to connect diverse communities through fun, creative, and inspiring visual art experiences.

FIA now seeks nominations and applications for its next Director of Finance and Administration. This Director will have the opportunity to oversee the financial health and processes of the organization, including budgeting, forecasting, reporting, and compliance. They will also oversee the Facilities and Security Departments, as well as IT contractors. This role works closely with the Executive Director (reporting directly to them) and with management teams to support informed financial decision-making and maintain regulatory adherence.

ABOUT FLINT INSTITUTE OF THE ARTS

For 90+ years, the FIA has been responsible for acquiring, protecting, and presenting a collection of art and artifacts spanning the globe. The world-renowned collection, which exceeds 8,500 objects, is significant for its depth of important European and American paintings and sculptures, 15th century to the present, and its extensive holdings of decorative and applied arts including important ethnographic study collections dating back five millennia. The FIA promotes the power of the visual arts by providing lifelong learning opportunities to engage and educate a diverse regional audience.

Through its collections and exhibitions, studio art classes, educational and family programs, community outreach, events, and collaborations, the Flint Institute of Arts Museum + Art School strives to be known locally, nationally, and internationally as an outstanding center for the visual arts.

OPPORTUNITIES AND CHALLENGES FOR THE DIRECTOR OF FINANCE + ADMIN

Financial Management

• Proactively monitor and manage the FIA’s overall financial health and position through regular financial reporting and analysis.
• Prepare and analyze financial statements, such as income statements, balance sheets, budget to actual, and cash flow reports. Preparation of the financials includes reconciliations and journal entries.
• Produce financial reports and presentations for internal stakeholders (including the Board) and external stakeholders, including analysis by program, function, and event.
• Oversee all financial operations, including budgeting, forecasting, cash flow management, investment management, fundraisers, and short- and long-term financial planning.
• Assist with budgets, compliance, and financial reporting for grants, capital projects, endowment campaigns, and building reserve funds.
• Monitor performance of endowment and investment accounts in partnership with the Finance Committee.
• Serve as staff liaison to the Board of Trustees’ Audit; Finance; and Facilities, IT & Security committees.
• Ensure compliance with accounting standards (i.e., GAAP) and regulatory requirements. Stay up to date on laws, regulations, and best practices to ensure ongoing compliance.
• Conduct month-end and year-end closing activities.
• Oversee accounts payable and receivable activities.
• Implement and maintain internal controls related to financial processes to mitigate risk and prevent fraud.
• Coordinate with auditors and regulatory agencies on financial audits.
• Use financial software to streamline processes and maintain accuracy.
• Support robust cross-departmental collaboration to align the financial function with broader organizational objectives. Collaborate with department heads to promote cross-functional financial literacy and accountability.

Administration

• Review and approve payroll and benefits administration and applicable monthly, quarterly, and annual fillings.
• Conduct yearly vendor reviews for strategic pricing opportunities.
• Provide strong oversight to Facilities and Security Departments, as well as the IT contractors, including direct supervision of the Facilities Manager, Security Manager, and contract IT Manager.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

DESIRED QUALIFICATIONS

While no one candidate will possess all the qualifications listed below, the ideal candidate will be passionate about the Flint Institute of Arts’ mission and bring many of the following skills and experiences:

• Proficiency in accounting (Financial Edge through Blackbaud) and payroll (ADP) software.
• Excellent analytical, organizational, communication, and problem-solving skills.
• Strong leadership and team management abilities.
• High level of integrity and ability to maintain confidentiality.
• Detail-oriented with the ability to manage multiple priorities effectively.

Education/Experience

•    Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
•    At least 5 years of experience in financial management roles.
•    Strong knowledge of GAAP, audit processes, fund accounting, and compliance requirements.
•    Experience with non-profits preferred, but not required.

Work Location:  This role is hybrid, based in Flint, MI.

Work Location:  This role is hybrid, based in Flint, MI.

Salary and Benefits:  The salary range for this full-time, exempt position is $80,000 - $90,000 annually, with a generous benefits package.

More information about the Flint Institute of Arts may be found at: flintarts.org.

This search is being led by Rachel Burgoyne, Danielle Higa, and Emily Wexler of NPAG. Candidates may submit their cover letter, outlining their interest and qualifications, along with their resume via NPAG’s website.

The Flint Institute of Arts is an Equal Opportunity Employer.