We're hiring a full-time Operations Coordinator to manage communications, maintain systems, coordinate logistics, and support our digital presence. This is a high-trust, high-autonomy role for someone who thrives independently and takes pride in keeping complex operations running seamlessly.
Check email, flag what's urgent, and route messages to the right people on Slack
Manage calendars and scheduling across time zones
Set up AI tools for meeting notes; prep agendas and track follow-ups
Run weekly team meetings — prep, notes, action items, and end-of-week recaps
Keep our contact database up to date in Airtable
Keep our project tracker up to date in Airtable
Keep Google Drive organized and easy to navigate
Post to social media 1–2 times a month
Make small updates to the website as needed
Clean up emails, memos, and other written materials before they go out
Manage LinkedIn — posting, scheduling, light engagement
Create simple graphics in Canva
Be the point person for outside consultants and vendors
3–5 years in operations, executive support, or foundation administration
Proficiency with project management and database tools (Airtable, Asana, or similar)
Experience with collaboration platforms (Slack, Google Workspace)
Strong scheduling skills across multiple stakeholders and time zones
Excellent written and verbal communication
Social media proficiency, especially on LinkedIn and Instagram
Comfort with website CMS and basic updates
Canva or similar design tools
Full-time, exempt. Salary: $65,000–$78,000/year, depending on experience. Comprehensive benefits include health, dental, and vision insurance; retirement plan; paid time off; and paid holidays. Salaries are reviewed periodically for market conditions and internal equity.
Some flexibility in hours; occasional travel for meetings and events.
We are an equal opportunity employer and welcome candidates from all backgrounds.
Submit to careers@kislingerimpactcollective.com
Resume – Include operations, administrative, and mission-aligned experience
Cover letter (1–2 pages) addressing:
What interests you about this role
An example of an operational system you've designed, improved, or managed
How you stay organized across competing priorities
What draws you to small, mission-driven work
Three professional references: name, relationship, organization, email, phone. We won't contact without notice.
Finalists may complete a short job-related exercise and structured interview.
Kislinger Impact Collective partners with family offices and private foundations to design, manage, and steward philanthropic strategies that are thoughtful, discreet, and deeply engaged.