7 administration operations jobs found in New York, NY

The Administrative Assistant is responsible for providing effective administrative and organizational support to the Division. Duties and Responsibilities include but are not limited to: Handle administrative duties including preparing and tracking correspondence and other information and data  Answer incoming calls for Division when requested Process necessary Finance Department forms (check requests, expense reimbursements, etc.) Assist with recording Education & Advocacy Division budgets and annual plan as well as payments for advocacy dues. Receive volunteer meeting registrations and expense reimbursements. Record expenses on an excel sheet. Process Meeting & Travel Department forms related to hotel and travel arrangements  Assist in the updating of paper and electronic files and Departmental Calendar Perform clerical duties (copying, collating, distributing materials) Format materials for the Division (Annual Plan, Programs in a Box) Provide...

The Senior Salesforce Business Analyst ensures that the Operations Division’s systems/processes conform to best practices and maximize the use of all Salesforce related functions/applications to promote efficiency and standardization in the Division’s operations as well as throughout the country.    Duties and Responsibilities include but are not limited to  Liaise with the organization’s divisions/departments to assess the operational impact, including risk assessment, of any planned new programing and integration with the Salesforce platform. Document process workflows in current state. Identify areas for organizational efficiency. Translate common language business terminology into technical terminology. Assist with project management related to Sprint planning, backlog grooming, and Sprint reviews. Communicate progress on a weekly basis to key leadership. Provide quarterly updates to the Governance Committee to help prioritize efforts. Maintain system architecture...

The Legal Assistant will provide vital administrative and legal support to the Planned Giving & Estates Department, ensuring efficient processing of gifts from estates in which the organization is a beneficiary. Duties and Responsibilities  Track and manage the status of approximately 250 estate files in CRM (customer relationship management) system, ensuring timely updates and accurate record-keeping Maintain and organize documents in electronic document filing system for easy retrieval and reference Open new estates, analyzing Notices of Probate and other legal documents to determine the nature and extent of the bequest to the organization Enter and update data in CRM throughout the estate administration process, ensuring accuracy and completeness Identify issues that require follow-up by supervisor and escalate as necessary Communicate with estate's legal representative to obtain necessary documents and information; request status updates and follow up...